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BVH Management Committee Meeting Minutes – 21st August 2017

Minutes of the Broadclyst Victory Hall Management Committee Meeting held on Monday 21st August commencing at  7 pm in the Green Room BVH

Trustees Present

  • Mrs C Ratcliffe (CR)
  • Mrs C Derham (CD)
  • Mrs A Brown (AB)
  • Mr A Saunders (AS)
  • Mrs K Jones (KMJ)
  • Mrs K M Jones (KMJ)
  • Mrs J Cobbledick (JC)
  • Mr S Staddon (SS)
  • Mr A Shere (AS)
  • Mrs C Traer (CT)
  • Mr C Andrews (CA)

Apologies received from Katie Jones (KJ).


Approval of the minutes of the committee held on July 17th 2017 were signed as a true record. Approval proposed by JC, seconded by SS.


Matters Arising

A new telephone has been purchased or the office. James Moore has finished the electric check, fitted the Wi-Fi boxes, repaired the Green Room water heater and the water heater in the kitchen. Wiltshire and Green Room carpets have been cleaned. Charges for doing the laundry have sorted out. New doors on the kitchen cupboards are being fitted next week. Long hedhe has been cut both sides. Suggested we look into an awning for Green Room pathway for a smoking area. Louvre windows quote was accepted. Proposed by JC, seconded by SS.


Treasurer’s Report

No Queries on this. AB has made inquiries about a long-term investment plan, this to be looked into by the Bookkeeper.


Building and Maintenance

CT looking to hire of a large rubbish bin. Drain pipe and guttering on the Jubilee room needs attention and windows need painting. Chair talked through the quotes of refurbishing the Acland Room floor. It was suggested we have this work done in January. Going back to 2 of the firms to see if they can do some of the work over a weekend.


Social Club

Nothing report.


Tea rota arranged.


Hall Café

Still going well. Suggestion we put up some board around Green Room for use as notice board and to help with the volume of the sound of people talking.


Jubilee Room

Toilet seats need attention.


Any Other Business

Chair passed around poster about the Open Meeting. Chair suggested we charge £50.00 as a deposit for large bookings and weddings, for damages and ensuring the hall is left in good order. After a discussion, it was proposed that we charge £100.00. This was accepted. This would be returned if everything was in order. We have been asked for £250.00 to sponsor for some football shirts for 8/10 year old children to be purchased. Proposed by SS, seconded by CA.

There being no further business the Chairman closed the meeting.
Next meeting will be October 16th, 2017.