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BVH Management Committee Meeting Minutes – 15th May 2017

Minutes of the Broadclyst Victory Hall Management Committee Meeting held on Monday 15th May commencing at  7 pm in the Green Room BVH

Trustees Present

  • Mrs C Ratcliffe (CR)
  • Mrs C Derham (CD)
  • Mrs A Brown (AB)
  • Mr A Saunders (AS)
  • Mrs J Cobbledick (JC)
  • Mr S Staddon (SS)
  • Mr A Sheer (AS)
  • Mr C Andrews(CT)

Apologies received from Katie Jones, Katrina Jones and Carole Traer.


Approval of the minutes of the committee held on April 24th 2017 were signed as a true record. Approval proposed by JC, seconded by AB.


Matters Arising

Fire drill still to be arranged. Asbestos investigation of whole building, including Social Club to be arranged by Chris Andrews. Chris Andrews’ firm Search4local to build fresh website at agreed price. Kitchen revamp is still in the pipeline. Fire Exit Doors to be made good soon. The leak in the roof above the Green Room appears to have been repaired. JC still questioning and checking the Social Club electric bill.


Treasurer’s Report

Accepted by Committee, proposed by JC, seconded by SS.


Building and Maintenance

Planning application for the alcove doors etc. gone in. Permission given to cancel direct debit for Plusnet, as they will not return calls to arrange invoices. Painter arranged for summer holidays.


Social Club

Nothing to report.


Tea rota arranged.


Hall Café

Still going well. Some concern about how cash and payments were to be dealt with. Meeting to be arranged.


Any other business

Though absent, Katie Jones was given the go ahead to employ Mortimer Co to take over from Westcountry Payroll. Cr to advise her that it has been agreed and minuted. AB agreed to purchase spare china.

There being no further business the Chairman closed the meeting.


The next meeting to be held on 19th June 2017.